Student Records

The School Board has adopted a policy about the rights of parents and students with respect to school records.  This policy complies with federal and state laws guaranteeing the right to examine and challenge the contents of student records

The Minnesota legislature has said that all school records are deemed private. This means that the district cannot release any information without permission except directory information.

A summary of census information along with grades and attendance data is converted to a permanent scanned record when students leave the school system. These permanent files are kept to fill requests for information about former students who later need to verify school-related information. Pupils and their parents have the right to challenge the accuracy of these records. They may request that the building principal change the records. If their request is not satisfied, they may appeal the decision to the superintendent and School Board.

Release of Directory Information

The Family Education Rights and Privacy Act requires school districts to notify parents/guardians and students that certain information from student records will be released and made public without the written consent of the parents or students 18-years-of-age of older. This information is called "directory information." Directory information includes student's name; grade level; extra-curricular participation; weight, height, etc. if a member of an athletic team; achievement awards or honors; photograph or other media images; written work (poems, speeches, etc.); school or school district the student attended before he/she enrolled in ISD 129; students listed on our enrollment with parent's name and dates of attendance.

These publications could include district-initiated publications such as calendars, newsletters, annual reports, and brochures. They also include school-initiated publications such as student newspapers and yearbooks. In addition, media including weekly community newspaper, may ask to take photos of district students.

Parents of a minor student of majority age who do not want directory information released must notify the district in writing by September 15. They must specify which types of directory information they do not want released.

Immunization Law

The Minnesota State School Immunization Law prohibits the enrollment of students without certain required immunizations and a completed immunization record.

Generally, students starting kindergarten need five DTP, four Polio, two MMR, three Hepatitis B and two varicella (chickenpox) shots or documentation that the child already had the chickenpox disease.

Vaccine requirements also require documentation of tetanus, diphtheria and pertussis (Tdap) and meningococcal vaccinations prior to enrolling in Grade 7.  In addition, it is recommended students of this age receive HPV (Gardasil) and Hepatitis A. For more specific information, contact your child's school nurse or family physician.

Sexual, Racial, Religious Harassment/Violence

The Montevideo School District seeks to maintain a learning environment free from sexual, racial, religious harassment or violence. All students and staff receive training about policy content.

Students should report incident of harassment/violence to any responsible adult in the building, such as a teacher, counselor, or advisor, who will then notify the building principal of the allegation. Student-to-student harassment/violence will be handled by the building principal according to the district's Code of Conduct. All reports of harassment/violence will be investigated. Pending such investigation, the School Board may take action necessary to protect the alleged victim, staff or other students. After a student reports an incident, if it is not resolved to his/her satisfaction, he or she may file a formal grievance.

A copy of this complete policy may be obtained from building offices or the district's human resources department.


Smoking and use of tobacco products are prohibited on school district property including school buildings, bus garage, within motor vehicles when used to transport students, or at a school-sponsored activity when extracurricular or co-curricular activities are provided.


The district's weapons policy states that students are forbidden to knowingly or voluntarily possess any instrument that is a weapon in school, on school grounds, on a school bus, within motor vehicles when used to transport students, or at a school-sponsored activity when extracurricular or co-curricular activities are provided.

Weapons are defined as any firearm whether loaded or unloaded; replica firearms or BB guns; any chemical substance, device or instrument designed as a weapon or through its use capable of threatening or producing bodily harm or death; any combustible or flammable liquid or other device that through its use is calculated to produce bodily harm or death; any explosive, gas bomb, grenade, rocket, mine, or similar device; or any device or instrument that is used to threaten, strike terror, or cause bodily harm or death.

Anyone who has a reason to believe a weapon is on a school site, on a school bus, or at a school-sponsored activity has a duty to report that information to the site administrator. If weapons are found, site administrators will confiscate weapons and notify parents or guardians.

Students who bring a firearm to school (or any device which will or is designed to expel a projectile by the action of an explosive force) will be expelled from school for 365 days pursuant to the Gun Free Schools Act. While the school district does not allow the possession, use, or distribution of weapons by students, the superintendent may use discretion in determining whether, under the circumstances, a course of action other than the minimum consequences specified above is warranted.  If so, other appropriate action may be taken, including consideration of a recommendation for lesser discipline.

Other weapons violation will result in actions including suspension or expulsion and notification of police.

Nondiscrimination Policy

The Montevideo School Board is committed to the concept of the worth of each individual. It is the Board's policy that equal educational and employment opportunities are made available on the basis of individual qualifications without regard to race, color, religion, national origin, economic status, age, sex, sexual qualifications without regard to race, color, religion, national origin, economic status, age, sex, sexual preference, marital status, or handicap. This will be done in accordance with the American Disabilities Act.

Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)

PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams.  These include the right to:

Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED)– 
                1.  Political affiliations or beliefs of the student or student’s parent;
                2.  Mental or psychological problems of the student or student’s family;
                3.  Sex behavior or attitudes;
                4.  Illegal, anti-social, self-incriminating, or demeaning behavior;
                5.  Critical appraisals of others with whom respondents have close family relationships;
                6.  Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
                7.  Religious practices, affiliations, or beliefs of the student or parents; or
                8.  Income, other than as required by law to determine program eligibility.

 ·Receive notice and an opportunity to opt a student out of –
                1.  Any other protected information survey, regardless of funding;
                2.  Any non-emergency, invasive physical exam or screening required as a condition of attendance, 
                     administered by the school or its agent, and not necessary to protect the immediate health and
                     safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or
                     screening permitted or required under State law; and
                3.  Activities involving collection, disclosure, or use of personal information obtained from students
                     for marketing or to sell or otherwise distribute the information to others.

·Inspect, upon request and before administration or use –

1.       Protected information surveys of students;

2.       Instruments used to collect personal information from students for any of the above marketing, sales, or other  distribution purposes; and

3.       Instructional material used as part of the educational curriculum.

 These rights transfer to from the parents to a student who is 18 years old or an emancipated minor under State law.